Adding Catalogue – Record Labels

Adding Catalogue – Record Labels

This process differs between Master and Publisher users, so will be handled in this guide separately. If you are a publisher and only interested in how to set up your publishing catalogue, you can head straight to our next chapter: Adding Catalogue – Publishers. Record labels and distributors, please read on.

Master catalogue within Curve is separated into two distinct parts: Releases & Tracks. It is important to understand that these are separate within the Curve system, not bundled onto one level as you may have encountered with other royalty systems.  Releases can contain tracks, but both interact with your sales & contracts independently.

Releases

You access Releases via the sidebar. Select the Catalogue sub menu, & then Releases. Once the page has loaded, hit Create in the top right.

For a Release some headline pieces of metadata are needed, such as Title, Artist and Format. These pieces of data are used to report onto your artists. Then there are key identifiers for releases – Catalogue Number & Barcode. These identifiers are used to match your sales to your catalogue, & they must be unique in relation to your Distribution Channel. Meaning you can use the same barcode on a digital & physical release, but you can not use the same barcode on two digital releases.

Tracks

Very similar to Releases, but with their own specific metadata, a Track is interested in Title, Artist, P Line and Duration. The vital identifier at this level is the ISRC. & once again, it is important that ISRCs in the catalogue are unique. Otherwise, they act in very similar ways to Releases!

You may have noticed, both types of Catalogue items, Releases & Tracks, have Rights and Aliases tabs. Let’s begin by looking at Aliases.

 

 

Aliases Tab

Aliases are used to allow us to match secondary identifiers back to our Releases and Tracks. For instance, if you’re reported different Cat Nos or Barcodes from one of your distributors, you can use Aliases to match these back against your Release or Track.

You can enter these manually on the webform or via the Excel import. There will also be an opportunity to build these when ingesting sales files. More on that later.

 

Rights Tab

Once your sales are ingested & matched to the Catalogue, the system then needs to know how to distribute the revenues to the Contracts; here is where this is configured.  As you can see below, we have the ability to match a Release or Track against multiple Contracts, for both Sales/Returns and Costs.

When assigning a Contract, you need to know:

  1. Who should be receiving revenue from this item?
  2. Who should the costs be assigned to? This is often the same as on the Sales side, but is sometimes just the main artist
  3. What proportion of the revenue should this contract be based upon? This is not the final percentage that the Payee will receive, but rather how much of the reported revenue should the royalty percentage be based upon. Generally speaking, for a single artist on a recording, this artist’s contract is set to 100%. But perhaps you require to share revenue across multiple contracts, in case a record has featured artists for example. For these specific scenarios, we refer to our documentation.
After completing the Rights tab for your Tracks, you can automate adding Contracts to Releases by hitting the Pro Rata From Tracks button. This will pull the Contracts data from Tracks and pro rate the release shares based on the individual track shares and number of tracks.
To follow along with our demo, import the “Curve Demo Tracks” file and “Curve Demo Releases” file. Make sure you are on the respective index page when importing these files. Once imported, perhaps a good idea to go into the rights tab of your releases and play around with the Pro Rata From Tracks and Copy From Sales buttons to see in action how these work.

NB We explain the use case for the Mapping Tab in our Documentation

Next up, before you can ingest some sales, you’ll need to build some sales Templates. Record labels or distributors not interested in the publishing catalogue process can head straight to our chapter about how to Create a Sales Template.